Top 5 Best Screen Share Software in 2025

More and more institutes are gradually shifting to remote platforms, making reliable screen sharing software essential. However, many of the options available online are either unreliable or unnecessarily expensive. So, what are the best screen share software in 2025? In this guide, I’ll be reviewing 5 of the top software solutions to help you share screen easily, and introduce a bonus tool to streamline your workflow.

What Makes a Great Screen Share Software?

The internet is filled with all kinds of screensharing tools, but not all of them are reliable for everyone. After going through plenty of tools for my work, I’ve realized that there are some qualities that every great screen sharingsoftware has that make the entire experience much smoother. In this section, I’ll be covering the things I look for when choosing a screen sharing platform for myself, so you know how to screen share using the right tool.

What to Look For

• Ease of Use: The user interface and controls define how reliable a tool is, shaping the user experience. A good screen share software should offer a clean, ad-free interface and intuitive controls to maximize accessibility for all users.

• Compatibility: The app should have support for all major operating systems and devices to ensure maximum compatibility.

• Low Latency: A key defining feature that makes a great screen sharing tool is minimal lag, making sure the video stream is in sync with real-time actions during share of screen so everything feels smooth and responsive.

• Video and Audio Quality: Clean visuals and crisp sound are crucial when I’m working, especially when I’m sharing presentations or attending meetings.

• Security: Robust end-to-end encryption and privacy policies are critical features that most people often overlook, especially when it comes to sharing confidential information.

The 5 Best Screen Share Software Tools in 2025

I’ve personally tested a handful of screen sharing platforms myself, and quite a few of them disappointed me with a complicated or cluttered experience. Some bombarded me with adsand pop-ups on every screen, others locked their functionality behind paywalls. After thorough testing and personal use, I’ve narrowed them down to the best screen sharingtools that truly helped me boost my productivity. In this section, I’ll be walking you through the top five options that stood out to me, explaining the strengths and weaknesses of each one.

Zoom Screen Sharing

Zoomis the top choice for students and professional users alike, rising in fame during quarantine to become a household name. Zoom allows me to share my screen without any kind of disruptions or lag, which makes it an essential tool in my workflow. In this section, I’ll break down the key features and my personal experience of using Zoom for its screen sharing capabilities.

Core Features

• Security Options: Lets me manage screen sharing permissions, and limit who can join or interact during a meeting.

• Tools for Annotation: Easily highlight and draw directly on the screen to make sure the participants are focused and engaged in meetings.

• Whiteboard Mode: The digital on-screen whiteboard makes teaching and quick visual explanations straightforward.

• Remote Control Access: I can permit another member to control my screen, which is a really useful feature whenever I’m holding classes or meetings with my employees.

Pros

• Simple sharing controls and straightforward menus, which make it perfect for first-time users.

• Smooth and clean sharing without any lag, especially for long meetings

• Real-time annotating features, including a whiteboard for enhancing collaboration during presentations.

• Offers smooth compatibility across all devices, ensuring accessibility and ease of access for all users.

Cons

• Requires stable internet access for high-resolution sharing

• Many restrictions in the free version, such as time limits and limited user control on the free version

Best for: Professional users looking for a reliable screen sharing solution that has strong support for collaboration features.

Microsoft Teams

Teamsis Microsoft’s version of a meeting app, a complete collaboration platform with support for screen sharing features. I’ve found that it was really useful when I was working with Microsoft tools like Word, Excel, or PowerPoint, offering seamless integration. In this section, I’ll be going over its pros and cons to evaluate if Microsoft Teams is worth using for your work needs.

Core Features

• Multiple Presenter Modes: I can place my video over the content in three ways, helping me present well and keep people interested.

• Seamless Video Playback: The video playback is smooth; it streams video and audio without any lag during my presentations.

• Microsoft Whiteboard: The integrated Whiteboard lets me annotate or highlight content on the screen, for a more engaging meeting experience.

• Customizable Layouts: Allows easy customization and resizing of menus and zoom, which allows me to make sure the layout is suitable for all participants.

Pros

• Integrates with Microsoft 365 to allow easy sharing and editing of Word, Excel, along PowerPoint files

• Presenter modes give presentations a polished, engaging appearance, without requiring any additional tools.

• Provides real-time whiteboard collaboration plus annotation during screen sharing sessions.

• Flexible layouts make it ideal for both professional meetings and virtual classrooms.

Cons

• Advanced features locked for free users; these include presenter modes and optimized video streaming

• Requires a Microsoft account, adding an unnecessary step for visitors or one-time users

Best for: Businesses and casual Microsoft 365 users looking for an advanced screen sharing solution with Office integration

Google Meet

Google Meet has become a top choice for users looking for quick video calls in their browsers, and the screen sharing capabilities make it an attractive choice. It allows me to share the entire screen, or even just a single browser tab, in just a few clicks. In this section, I’ll be going over its main advantages and drawbacks so you can decide if it's the right fit for you and your work needs.

Core Features

• One-Click Sharing: Share a window, a tab in your browser, or your whole screen in just a few seconds.

• Live Captions: Real-time subtitles further enhance the experience by improving accessibility during presentations.

• Google Integration: With Google Workspace integration, I can easily display documents, spreadsheets, or slides directly from Drive.

• Low System Requirements: Installation is not required for basic functionality, which is fully browser-based.

Pros

• Exceptional video-sharing performance, without any installation required

• The integration with Google Workspace ensures smooth and polished presentations

• Extra ease of access features like live captioning and noise cancellation further improve the meeting experience.

• Clean and ad-free user interface

Cons

• Limited advanced features compared to competitors like Zoom or Teams

• No built-in annotation or whiteboard tools during screen sharing

Best For: Students and educators looking for a simple screen sharing software with Google Workspace integration

TeamViewer

TeamViewer is a common name in the IT community, with its screen-sharing tools going beyond just technical help. No matter what I'm doing, it gives me a simple and safe way to share my screen with all of my devices. In order to help you determine whether it's appropriate for your workflow, I'll be going over the features and highlights that really catch my attention in this section.

Core Features

• File Sharing: Lets me easily share files by simply dragging and dropping them during meetings.

• Multi-Monitor Support: Offers support for viewing and switching between multiple devices for a flexible sharing experience.

• Clipboard Synchronization: Easy copy and pasting between devices during meetings.

• Remote Session Chat: The integrated chatbox allows for easy communication during screen-share.

Pros

• Even with low-bandwidth connections, screen sharing is responsive and fluid.

• Functions flawlessly on a variety of devices and operating systems.

• Encrypted sessions with optional two-factor authentication

• Collaboration is improved by integrated features like file sharing, chat, and session recording.

Cons

• Requires detailed setup and installation

• Older systems may experience slowdowns

Best For: IT support teams, remote technicians, and professionals looking for a secure way to share their screen

AnyDesk

AnyDeskis another reliable screen sharing solution during my testing, known for its speed and ease of use. I found it to be a lightweight tool that helped me share my screen with other colleagues without going through a detailed setup procedure. In this section, I’ll be highlighting its standout features so you can decide if it is the right tool for you.

Core Features

• Smooth Streaming: Real-time screen sharing that is synced with actions on the screen, without any lag.

• Unattended Access: Enables screen sharing and control without requiring session acceptance from the other party.

• Recording Features: Screen sharing sessions can be recorded for training or review purposes using the session recording feature.

Pros

• Incredibly lightweight and quick to install

• High-quality and responsive streaming make it perfect for tech support

• Features that protect privacy, such as access limitations and permission control

• Personal use is free and comes with a lot of features.

Cons

• Lacks the collaboration features included in video conferencing alternatives

• Occasional compatibility issues with certain mobile devices

Best For: Freelancers, IT technicians, and individuals looking for a fast and secure solution for remote access

Comparison of the 5 Best Screen Share Software Tools

I’ve tried all of these tools personally, and all of them served their respective purpose well. Zoom’s screen sharing and ease of use make it ideal for both professionals and home users.Microsoft Teams stood out to me for its team features and Office 365 integration, whereas Google Meet seemed the most convenient option for short, browser-based conferences.TeamViewer was the best at secure remote access, which made it ideal for cross-device control and IT support.AnyDesk's lightweight design and quick, responsivesharing made it stand out as the perfect tool for personal use or urgent assistance.

Toolsmart’s YouTube Video Downloader Boosts Your Screen Sharing Experience

After spending so much time setting up my meeting and screen share, the last thing I want to do is waste time trying to download videos using unreliable tools. This is why I use Toolsmart’s YouTube Video Downloader to streamline the whole experience. It allows me to download any video I want to share in my meeting in just a few simple steps, offering me a wide range of formats and qualities to choose from. In this section, I’ll be walking you through the highlights of Toolsmart that made it really stand out to me.

Highlights

• Enables fast YouTube video downloads for offline access

• Ideal for preparing meeting materials or training sessions with relevant content

• Clean interface with quick, hassle-free processing

• Seamlessly fits into your workflow alongside screen sharing tools

• Completely free, without any ads or pop-ups disrupting my experience

When it comes to downloading YouTube videos for my meetings and presentations, Toolsmart’s YouTube Video downloader has become my go-to choice. It offers a lightweight and seamless experience that lets me download any video I want for free. It has quickly made itself an essential part of my workflow; further enhancing my screen sharing experience.

FAQs

Q1: Is there a free screen sharing tool I can use?

Yes. Google Meet, Zoom (Basic plan), and Microsoft Teams offer free screen sharing with some limitations. For advanced features, consider upgrading to their paid versions.

Q2: Is screen sharing secure for confidential data?

Most leading tools like Microsoft Teams and Zoom provide end-to-end encryption and access controls. For added security, use features like passwords or waiting rooms.

Q3: Which software works best on low-bandwidth internet?

AnyDesk is known for its low-latency performance, making it a reliable choice for slow or limited network conditions.

Q4: What’s the best screen sharing tool for classroom use?

Google Meet is widely used in schools thanks to its simplicity, seamless integration with Google Workspace, support for captions, and easy screen sharing.

Q5: How do I improve the quality of shared videos in meetings?

Instead of streaming videos live, use Toolsmart’s YouTube Video Downloader to download content in advance and play it locally to avoid buffering issues.

Choosing the Right Screen Sharing Tool

I know how confusing it can be to find the right tool for your screen sharing needs, especially with the number of unreliable tools available online. I’ve personally spent a lot of time thoroughly testing a lot of tools, and have narrowed them down to the five best screen share software. In this guide, I’ve highlighted each one and its standout features that make it a reliable option.

I use Toolsmart’s YouTube Video Downloader to further boost my screen sharing experience; using it to download videos to make my meetings more engaging for participants. If you’re looking for a simple and easy tool to easily download your favourite content on YouTube, you can’t go wrong with Toolsmart.